Poland Board of Selectmen
Minutes of Meeting
August 7, 2012
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairman Wendy Sanborn called the meeting to order at 7:00PM with Selectmen, Larry Moreau, Lester Stevens, Steve Robinson and Jim Fernald present. The Town Manager and Assistant Town Manager were also present.
EXECUTIVE SESSION – Property Abatement Selectman Robinson moved that the Board of Selectmen enter into executive session with applicants, Town Manager Rosemary Kulow and Assistant Town Manager Rosemary Roy to deliberate on an abatement request pursuant to Title 36 MRSA subsection 841 (2) Abatement Procedures. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
PUBLIC HEARING - Revisions to Fee Schedule
Selectman Moreau moved to open the public hearing on the revisions to the Fee Schedule at 7:02pm Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
CEO Nick Adams provided an overview of the proposed changes. There were no comments from the Public.
Selectman Moreau moved to close the public hearing on the revisions to the Fee Schedule at 7:04pm. Selectman Fernald seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to adopt the proposed changes to the Fee Schedule as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
PUBLIC HEARING - Amendments to Road Ordinance
Selectman Moreau moved to open the public hearing on the proposed changes to the Road Ordinance at 7:05pm. Selectman Fernald seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Public Discussion: Officer Dennis Sampson of the Androscoggin Sheriff’s department spoke to the Board regarding the traffic of UPS trucks on the Plains Roads. He stated that if the Board is trying to eliminate their use of the Plains Road it will probably result in the trucks using alternate routes that may not be as safe and may create new traffic issues. In researching the situation he did observe 9 UPS trucks pass through the Plains Road. He went on to say that a vehicle’s weight is what determines whether the vehicle is observed to see if a crime has been committed. This then calls for the patrol officer to follow the vehicle from point A to B to ensure that road is being used as a throughway and not making any stops/deliveries along the way. The weight of a truck is what defines the type
of truck that can or cannot pass through.
Mr. Pomerleau a resident of Cleve Tripp Road stated that many of these drivers use a GPS in finding alternate routes and it will also indicate what roads have weight limitations.
Selectman Robinson stated that the town roads need to be protected and did not feel the Board was prepared to make any decisions at this time. Selectman Moreau moved to address the substance of the ordinance. Selectman Robinson spoke in regards to having a workshop on the issue the Board agreed and they scheduled avworkshop for Thursday, August 30th at 7pm to discuss this matter further. Selectman Moreau withdrew his motion. The discussion continued and Deputy Sampson and Mr. Pomerleau were both encouraged to attend the workshop. Selectman Moreau moved to close the public hearing at 7:19pm. Selectman Fernald seconded the motion. Discussion: None.
Vote: 5-yes 0-no
BIDS
Selectman Robinson moved to award the Centerline Painting bid to Lucas Striping, LLC for the FYE13 in the amount of $7,165.98. Selectman Stevens seconded the motion. Discussion: Selectman Robinson noted even though there were mathematical errors in the bids submitted Lucas was the closest and lowest bidder.
Vote: 5-yes 0-no
APPOINTMENTS
Community & Economic Development Committee - Selectman Moreau moved to appoint Mark Ferguson to the Community and Economic Development Committee for a term of three (3) years. Selectman Fernald seconded the motion. Discussion: None.
Vote: 5-yes 0-no
MINUTES
Selectman Moreau moved to approve the meeting minutes of June 5, 2012 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Chairman Sanborn)
Selectman Moreau moved to approve the meeting minutes of June 19, 2012 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Chairman Sanborn)
Selectman Moreau moved to approve the meeting minutes of July 5, 2012 as presented. Selectman Robinson seconded the motion. Discussion: The Town Manager noted that the BAN bank should be Mechanic Savings Bank and not Maine Municipal Bond Bank. Selectman Moreau moved to amend his motion to include that change. Selectman Robinson seconded the amended motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the meeting minutes of July 17, 2012 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Stevens)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) At this time Code Enforcement Officer Nick Adams, informed the Board that the Department of Environmental Protection has notified him that there are more than a few residences in shoreland zoning where structures are too close to the shoreline and setback rules have been violated. He is waiting to hear more from DEP and will keep the Board updated as this issue develops.
Reports and Communications
Town Manager’s Report - In addition to a written report, the manager provided a verbal summary of activities that took place subsequent to submitting her report.
- Crack filling has started;
- A motor is being repaired at the Transfer Station;
- Sprinkler installation has begun;
- Landscaping is being done on the municipal complex grounds
- New command vehicle for Fire Rescue should be in service next week.
- Fire Rescue building update - provided by Chief Bosse.
Financial Reports FYE 2012 and 2013 - the town ended the year in very good shape with all considered, and there is some funds left that will go into FY13 - Chairman Sanborn asked the manager to send this information to the Budget Committee.
Communications - The following materials were included in the meeting packets:
HM Payson / Jane Ricker Trust Quarterly Report - Selectman Robinson stated that this is the first report received since the transfer of funds and the report is very thorough and complete with a clear picture of the investments.
American Red Cross Correspondence - No discussion.
OLD BUSINESS
Water Line to Shaker Hill Nursery – John Cleveland, Tim Morin, Greg Morin and John Storer of the AWSD were present. John Cleveland gave a brief overview of the status on the project and all parties are in agreement to proceed forward. Selectman Moreau moved to authorize John Cleveland to proceed forward with the project and finalize the engineering work and costs with Wright-Pierce to submit to the Board. Selectman Fernald seconded the motion. Discussion: The small scale pump station will be located a bit further up the road.
Vote: 3-yes 2-no (Selectmen Stevens and Fernald)
Disposition of Tax Acquired Property - Authorization to Contract with Keller Williams - The manager read aloud a letter submitted by resident Chuck Finger who felt this type of professional service should be solicited through an RFP and is open to everyone. Selectman Moreau and Selectman Robinson both mentioned that they had received calls from citizens regarding this as well. Selectman Moreau asked the manager to prepare a simple Request for Proposal and the other Board members agreed. The manager will prepare something for the next meeting.
Governance Policy - First Review - The consensus of the Board is to hold a workshop on the same night as the road ordinance workshop which is Thursday, August 30th at 7PM.
New Business
RFP for Town Office Energy Improvements – Selectman Moreau moved to authorize the Town Manager to send out the RFP for Town Office Energy Improvements as presented. Selectman Fernald seconded the motion. Discussion: Selectman Robinson noted a conflict in the completion of work dates. The manager stated that the date of completion deadline is November 5, 2012 and will see that the same date is reflected throughout the document.
Vote: 5-yes 0-no
Fire Rescue Station Project Owner's Agreement & Representative RFP Approval - Selectman Moreau moved to authorize Town Manager Rosemary Kulow to move forward with the Fire Rescue Station Project Owner's Agreement & Representative RFP as presented. Selectman Robinson seconded the motion. Discussion: The manager informed the Board on how the RFP will be advertised.
Vote: 4-yes 0-no (Selectmen Stevens was away from the table during this vote.)
Fire Rescue Station Dam - Should Swimming and Diving be Prohibited - Following a discussion Selectman Moreau moved to post the dam with the following language “No trespassing for the purposes of swimming and diving.” The Board agreed that the dam should be posted but in addition they would like the manager to look into gating and or fencing the dam. Selectman Moreau withdrew his motion. Selectman Fernald moved to post the dam with no trespassing signs until gating and or fencing can be established. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
MMA Executive Committee Members – Selectman Robinson moved to vote in favor of the Maine Municipal Executive Committee nominees as presented. Selectman Fernald seconded the motion. Discussion: None.
Vote: 5-yes 0-no
ASSESSING BUSINESS
Abatements
Selectman Moreau moved to grant an abatement for the tax years 2010, 2011 and 2012 for account #796, Map 8, Lot 13-01-9 in the amount of $1,130.66. Selectman Robinson seconded the motion.
Vote: 5-yes 0-no
Selectman Moreau moved to grant an abatement for the tax year 2012 for account #3735, Map 7, Lot 32-13A in the amount of $227.93. Selectman Robinson seconded the motion.
Vote: 5-yes 0-no
Supplementals - Selectman Moreau moved to authorize the 5th tax supplemental for the FYE12 for account #717 Map 7, Lot 32-13A in the amount of $227.93 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
PAYABLES
Selectman Moreau moved to amend and approve the bills payable dated July 17, 2012 in the amount of $352,948.28. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to amend and approve the bills payable for the FYE 2012 in the amount of $2,438.63. Selectman Fernald seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to amend and approve the bills payable for the FYE 2013 in the amount of $237,364.63. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Selectman Moreau stated that there is an Oxford dam committee meeting regarding the water levels on Thompson Lake next Tuesday. Any one interested may attend and or get involved.
John Cleveland asked the Board for an Executive Session tonight regarding the preliminary draft of a Credit Enhancement Agreement. The Board agreed to the session.
Rosemary Roy - Noted that Video Streaming is now available on regular and special meetings held in the Town Office conference room.
Selectman Robinson moved that the Board of Selectmen enter into executive session with Town Manager Rosemary Kulow and John Cleveland pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
The Board returned to open session at 8:38PM. No action was taken.
Adjourn - Selectman Moreau moved to adjourn. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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